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Genesee Rim Riders, Inc.
Constitution and By-Laws
Statement of purpose
Article I Corporation
Article II Membership
Article III Meetings
Article IV Executive Officers
Article V Elections
Article VI Finances
Article VII Royalty
Article VIII Liability
Article IX Amendment of Bylaws
Article X Authority
Article XI Voting Rights
We the members of the Genesee Rim Riders, Inc. believe the
breeding, training, and use and care of pleasure horses is an
enjoyable and beneficial type of recreation. We also believe in
promoting the interest and training of young persons in the proper
care and humane handling of horses. Also, we wish to encourage good
sportsmanship and courtesy among riders and good fellowship among
all persons interested in horses.
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The name of this non-profit organization shall be GENESEE RIM
RIDERS, INC. The duration of the incorporation shall be in perpetual
effect. The Executive officers shall comprise the Board of
Directors. The Executive officers shall be elected by the
membership.
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Membership shall be open to any person interested in horses who
wishes to participate in activities sponsored by this organization,
and who pays the dues as prescribed by the bylaws. Every paid member
in good standing agrees to abide by the provisions of the
constitution and bylaws. All persons who declared their intentions
of becoming members and who paid their dues before the adoption of
the constitutions and by-laws shall be known as “Charter Members.”
Dues of members shall be at rates agreed upon by the Executive
officers, subject to approval by the membership.
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Regular business meetings shall normally be held on the first
Thursday of each month. All members will be notified of the time,
date and location of each meeting. Special meetings may be called at
the discretion of the Executive officers. Ten members including
three officers shall constitute a quorum for conducting business.
Twenty members including three officers shall constitute a quorum to
adopt a change to the bylaws.
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The direction of the affairs of this organization shall be vested
in the Executive officers and shall be authorized to carry on all
business of the organization subject to the approval of the
membership. The Executive officers of the organization except for
the youth representative shall be adult members in good standing.
They shall be president, vice-president, secretary, treasurer,
historian, program director/trail master, and the youth
representative. The duties of the president shall be to preside at
all meetings of the membership and shall perform all duties incident
to this office. The president shall have the power to appoint any
and all committees, as deemed necessary. The president shall cast
the deciding vote in case of a tie. The vice-president shall act for
the president in his/her absence and shall perform such duties as
required by the president. The secretary shall be responsible for
the taking of minutes at all official business meetings and to
maintain such minutes as a permanent record of the club. The
secretary is responsible for filing the annual registration for the
corporation. Additionally, the secretary shall be responsible for
keeping the policy manual and other records as deemed necessary by
the club president. The treasurer shall have charge of all funds,
pay out, and keep adequate record thereof. The treasurer shall
submit a financial report at each meeting of expenditures and
income. An annual report shall be presented at the annual meeting.
The treasurer shall deliver to their successor all records and
monies within 10 days after the election of a new treasurer. The
historian will keep an accurate account of newspaper articles,
publicity of the club, members, and royalty as well as pictures of
activities and members in a scrapbook. The program director/trail
master shall organize trail rides, parades, and activities at the
arena. They shall be a member of all the activity committees. They
shall take inventory and report annually all club equipment. They
shall refer any member for misconduct to the Executive officers. The
youth representative shall represent and communicate the wishes of
the younger club members.
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Any vacancy in the executive offices shall be filled by
appointment by the Executive officers until the next regular
election. A nomination committee can be set up at the November
meeting to arrange a slate of candidates for election at the
December meeting. Nominations from the floor are also appropriate.
Election shall be by voice vote when there is only one candidate,
and by secret ballot when more than one candidate is nominated for
an office. A candidate must receive a majority of the votes cast to
be elected.
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All monies coming into the organization shall be deposited in a
bank designated by the executive officers. All checks to pay bills
shall be signed by the treasurer, president or other person
designated by the Executive officers. All major expenditures need to
be approved by a majority of the members attending a meeting.
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Royalty may be selected to serve as ambassadors for this club.
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All riding of any kind done by members under the auspices of the
organization shall be strictly at the risk of each member. Each
member agrees to and does hereby waive and release any cause of
action that he or she may or ever have against this organization on
account of any injuries he or she may receive during such rides, or
during any activities of this organization whether or not such
injuries are caused by negligence. Each member must annually
complete and sign the “waiver form” on riding degree and rules of
the arena to be kept on file by the treasurer.
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The constitution and bylaws may be amended at any regular or
special meeting of the organization by a two-thirds majority vote of
members present. Notice of such a proposed amendment or amendments
must be in written form and be presented to the membership at the
previous meeting. A copy of the proposed amendments must be
delivered to each member in good standing 10 days prior to the time
of voting.
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Roberts Rules of Order will apply to this organization.
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A member must be at least 12 years old to vote. For new members,
60 days must elapse between paying dues and voting.
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For more
information contact the Genesee Rim Riders at:
P.O. Box 303
Genesee, ID 83832 |
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